[remote or in-person] Technology and Innovation Committee
Cook County Board of Commissioners
Politics
Wednesday, Sept. 18, 2024
2:00 p.m. — 4:00 p.m. CDT
118 North Clark Street Chicago, IL (Directions)
Cook County Building Board Room
Check the source website for additional information
Reporting
Edited and summarized by the Chicago - IL Documenters Team
Note-taking by
Cordell Longstreath
Guidehouse and Tyler Technologies work hand in hand when it comes to dealing with the Integrated Property Tax System project.
Live reporting by
Natalie Frank
Guidehouse and Tyler Technologies work hand in hand when it comes to dealing with the Integrated Property Tax System project.
Natalie Frank, Ph.D
@FrankNatalie
Hi all. Today I'll be tweeting the Technology and Innovation Committee meeting for the Cook County Board for #CHIdocumenters @CHIdocumenters
02:17 PM Sep 18, 2024 CDT
@CHIdocumenters There seem to be technical difficulties with the site and the link to watch remotely is not currently working. I will keep an eye out in case it comes on and hope to get you some coverage if possible.
@CHIdocumenters They have posted a video of the proceedings which I will cover here. Meeting called to order at 2:00pm. Attendance taken and quorum established.
@CHIdocumenters Agenda Item 1: : Authorization for Chief Procurement Officer to enter into/ execute contract re: Infrastructure and Hosting services involving Colocation/Infrastructure Services and Enterprise Managed Services
@CHIdocumenters Item 1: A colocation facility is a data center or telecommunications facility in which a business can rent space for servers, storage devices and other computing and networking hardware.
@CHIdocumenters Item 1: Enterprise Managed Services involves a process that companies use to streamline and automate the provision of services in their business
@CHIdocumenters Item 1: Contract amt total - $27,699,136.92. Duration - 10/1/2024 - 9/30/2029, with 2 two-year renewal options and 1 one-year renewal option
@CHIdocumenters Item 1: Request is for approval of competitively bid contract with HCL Technologies, which was selected based on established evaluation criteria. Specifically, HCL has met Minority and Women owned Business Enterprise Ordinance through Direct participation and partial MWBE waiver
@CHIdocumenters Item 2: Derrick Thomas, Dept. CIO Bureau of Technology. Propose contract amendment to renew and increase contract with Guidehouse, Inc, for additional contract authority, time for Quality Assurance (QA) in order to support the Integrated Property Tax System (IPTS) project.
@CHIdocumenters Item 2: Duration 10/1/2023 - 12/31/2024, with one (1), one-year renewal option. Asking for renewal for 1/1/2025 - 12/31/2025
@CHIdocumenters Item 2: Guidehouse has met Minority and Women owned Business Enterprise Ordinance through Direct participation. MBE/WBE accounts for 36% in total with property agency breakdown being DMD Consulting, LLC (6%); Amerigo, LLC (9%); The William Everett Group (21%).
@CHIdocumenters Item 2: Question about whether Tyler Property Division is there at meeting. Thomas replies no, but they'll be at Oct. at Technology Committee for a full briefing of Tyler implementation and provide update. Mark Hawkins president will be there to answer questions.
@CHIdocumenters Item 2: Question Reason need this $2M contract is b/c Tyler sit has been so delayed over time? Thomas - Correct. Question - When was Tyler implementation supposed to have been completed? Thomas - roughly 4 years ago but have been lots of challenges. Elected officials changed etc.
@CHIdocumenters Item 2: Quest. So original contract was for 2024. How much in total will we be giving Guidehouse to support completion of Tyler? Tom Lynch CIO Bureau of Tech: Want to be forthright. Num complicated about $8M total. Not to exceed number.
@CHIdocumenters Item 2: Commissioner - This $8M unanticipated and due to 4 year delay so Tyler should be helping to offset costs with final invoices in fundamental sense of fairness.
@CHIdocumenters Item 2: Commission concerned about amt this is costing, inability to fully forecast other challenges may occur & if will increase costs, time, effort. Mention of "activities" but no breakdown of what these are, how much of resources allocated to each. Said will bring to next mtg
@CHIdocumenters Item 2: Call for vote. Item 2 approved. As there were no other items mtg was adjourned at 2:20 p.m. This concludes coverage of the Technology & Innovation Com mtg for the Cook Co Board. Next meeting scheduled 10/16. For more meeting coverage, check out documenters.org
documenters.org
Live reporting by
Natalie Frank
Guidehouse and Tyler Technologies work hand in hand when it comes to dealing with the Integrated Property Tax System project.
Natalie Frank, Ph.D
@FrankNatalie
Hi all. Today I'll be tweeting the Technology and Innovation Committee meeting for the Cook County Board for #CHIdocumenters @CHIdocumenters
02:17 PM Sep 18, 2024 CDT
@CHIdocumenters There seem to be technical difficulties with the site and the link to watch remotely is not currently working. I will keep an eye out in case it comes on and hope to get you some coverage if possible.
@CHIdocumenters They have posted a video of the proceedings which I will cover here. Meeting called to order at 2:00pm. Attendance taken and quorum established.
@CHIdocumenters Agenda Item 1: : Authorization for Chief Procurement Officer to enter into/ execute contract re: Infrastructure and Hosting services involving Colocation/Infrastructure Services and Enterprise Managed Services
@CHIdocumenters Item 1: A colocation facility is a data center or telecommunications facility in which a business can rent space for servers, storage devices and other computing and networking hardware.
@CHIdocumenters Item 1: Enterprise Managed Services involves a process that companies use to streamline and automate the provision of services in their business
@CHIdocumenters Item 1: Contract amt total - $27,699,136.92. Duration - 10/1/2024 - 9/30/2029, with 2 two-year renewal options and 1 one-year renewal option
@CHIdocumenters Item 1: Request is for approval of competitively bid contract with HCL Technologies, which was selected based on established evaluation criteria. Specifically, HCL has met Minority and Women owned Business Enterprise Ordinance through Direct participation and partial MWBE waiver
@CHIdocumenters Item 2: Derrick Thomas, Dept. CIO Bureau of Technology. Propose contract amendment to renew and increase contract with Guidehouse, Inc, for additional contract authority, time for Quality Assurance (QA) in order to support the Integrated Property Tax System (IPTS) project.
@CHIdocumenters Item 2: Duration 10/1/2023 - 12/31/2024, with one (1), one-year renewal option. Asking for renewal for 1/1/2025 - 12/31/2025
@CHIdocumenters Item 2: Guidehouse has met Minority and Women owned Business Enterprise Ordinance through Direct participation. MBE/WBE accounts for 36% in total with property agency breakdown being DMD Consulting, LLC (6%); Amerigo, LLC (9%); The William Everett Group (21%).
@CHIdocumenters Item 2: Question about whether Tyler Property Division is there at meeting. Thomas replies no, but they'll be at Oct. at Technology Committee for a full briefing of Tyler implementation and provide update. Mark Hawkins president will be there to answer questions.
@CHIdocumenters Item 2: Question Reason need this $2M contract is b/c Tyler sit has been so delayed over time? Thomas - Correct. Question - When was Tyler implementation supposed to have been completed? Thomas - roughly 4 years ago but have been lots of challenges. Elected officials changed etc.
@CHIdocumenters Item 2: Quest. So original contract was for 2024. How much in total will we be giving Guidehouse to support completion of Tyler? Tom Lynch CIO Bureau of Tech: Want to be forthright. Num complicated about $8M total. Not to exceed number.
@CHIdocumenters Item 2: Commissioner - This $8M unanticipated and due to 4 year delay so Tyler should be helping to offset costs with final invoices in fundamental sense of fairness.
@CHIdocumenters Item 2: Commission concerned about amt this is costing, inability to fully forecast other challenges may occur & if will increase costs, time, effort. Mention of "activities" but no breakdown of what these are, how much of resources allocated to each. Said will bring to next mtg
@CHIdocumenters Item 2: Call for vote. Item 2 approved. As there were no other items mtg was adjourned at 2:20 p.m. This concludes coverage of the Technology & Innovation Com mtg for the Cook Co Board. Next meeting scheduled 10/16. For more meeting coverage, check out documenters.org
documenters.org
Agency Information
Cook County Board of Commissioners
County Commissioners are elected officials who oversee county activities and work to ensure that citizen concerns are met, federal and state requirements are fulfilled, and county operations run smoothly. The Cook County Board of Commissioners is the governing board and legislative body of the county. It is comprised of 17 Commissioners, each serving a four-year term and is elected from single member districts. Each district represents approximately 300,000 residents. The Board also operates approximately 40 committees and subcommittees chaired by members of Board of Commissioners.
Remote meetings of the Cook County Board of Commissioners are live-streamed at https://www.cookcountyil.gov/service/watch-live-board-proceedings
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